Summer Road Closures

Summer in Tuscaloosa usually means an increased amount of visible construction around campus.  This year is no different.  As part of these projects, some roadways will be temporarily closed or have less than their full allotment of lanes open.

The third phase of University Boulevard enhancements will kick off after commencement.  This phase will pick up where last year’s work ended.  As in years past, University Boulevard will remain open, but traffic will be condensed to one side while the opposite side is under construction.  This year’s repaving extends from the eastern on-ramp to McFarland Boulevard to Helen Keller Boulevard.

Portions of 2nd Avenue and Bryant Drive will also be closed periodically for work on the new Capstone Parking Deck in the current Moody surface lot.

Also, various small sections of roads throughout campus will be repaved over the summer.  These closures should be limited and of a short duration.  Faculty and staff should monitor Inside UA for news of planned interruptions and see the May 2 Inside UA article for maps of the planned closings.

Frequently Asked Questions

The Contract Administration website has an FAQ’s webpage that can help you learn about upcoming construction projects.  Much of the information is for contractors or other external partners working on UA construction projects.  There are however, items of interest to UA Faculty and Staff such as how to find out about upcoming construction projects on campus.

Using the Redirect Function in Everest/K2

Like many of our campus partners, Contract Administration relies on processes created by Financial Affairs Information Technology in the Everest/K2 platform. Working with FA IT and with these processes, we have learned most of the basic functions in Everest/K2. One very useful function everyone should know about is the Redirect. Redirect allows you to send your task to a co-worker or supervisor. Once a task is redirected, it will disappear from your work list. Our Program Assistant, Leigh Ann Huguley, has created a set of easy instructions on how to use the Redirect feature. We hope you’ll find it useful. Please note Redirect is not available in the ePIRPAF process.

Learn About Upcoming Construction Projects

All of us can walk or drive around campus and see what construction projects are currently underway. But did you know you can learn about what projects are planned in the near future? By going to, you can see a list of projects scheduled to bid in the coming weeks or months. Clicking each project name will show basic information about the project. The list is typically updated each Monday with new projects or at other times throughout the week if previously set bid dates are rescheduled.

Operations and Maintenance Manuals

Proper maintenance and cleaning is crucial to extending the life of the equipment and materials we all work with every day. This includes everything from the HVAC systems in our various buildings to the carpet on our floors. But when it comes to the “stuff” at our jobs, many of us are in the dark as to just what proper maintenance and cleaning means.

If we have trouble with a product at home, we typically consult the owner’s manual. UA staff often does the same, but the University is a little too big to keep all its manuals in the “junk drawer” alongside the birthday candles and phone book. Part of Contract Administration’s job is to make sure all the operation and maintenance manuals associated with new construction are provided to the University in the closeout process. These manuals are stored electronically and can be referenced when needed. If you have an issue, you should start with your Building Representative. You or your Building Representative can contact our department if needed for help with a manual.

Who Can Tell Me About a Contract?

Contracts and Agreements are an important part of doing business at the University. In fact, there are two offices within Procurement Services with “Contract” in their name – Contract Management and Contract Administration. So what’s the difference between the two and which one should you contact with questions about a specific contract?

Contract Administration is responsible for agreements associated with UA construction projects. This includes agreements with contractors, architects, engineers, and other consultants. Contract Administration is also responsible for administering bids and projects in compliance with the Alabama Bid Law.

Most any other type of contract for goods and services will come through Contract Management. Contract Management reviews and approves agreements for photography, professional services, guest speakers, and others. For most UA faculty and staff, Contract Management is the place to go with questions about an agreement.

New Facilities and Roadways

Contract Administration is always proud to play a small part in ongoing improvements and additions to our campus. Here’s a quick summary of some of the major projects which have recently been completed in time for the fall semester.

North Lawn Hall: This 83,000 square foot facility has 12 classrooms and one auditorium. Five of the classrooms are located within a concrete storm shelter.

Retail Center: The Supe Store has a large retail space on the first floor and text books and supplies on the second. There is also a Starbucks with a drive-thru window and plenty of seating inside.

Peter Bryce Boulevard & North Campus Way: This new roadway has been completed and provides an easy route into campus from Jack Warner Parkway. It’s also convenient to the Rec Center, Riverside Parking Deck, and North Lawn Hall.

University Boulevard Improvements: A landscaped median, bike lanes, and bus lanes have been added to sections of University Boulevard. These enhancements have only improved the already beautiful east entrance to campus.

Construction Heats Up in the Summer

As the spring semester draws to a close, the University is bidding and advertising a wide variety of construction projects that will take place over the summer. While construction work is a constant all through the year, the summer months are even busier than normal.

Summer is a great time to schedule short-term projects for a number of reasons. Because many students aren’t on campus, road closures and temporary utility outages are less of an inconvenience. Also, the weather (except for the heat) is more cooperative during summer months.

The University always tries to minimize interruptions, however it is unavoidable that portions of roads or sidewalks will be closed or certain entrances to buildings will be inaccessible. Faculty and staff should monitor Dialog and Dialog Extra for news of planned interruptions.

Interested in Upcoming Construction Projects?

Contract Administration handles a variety of documents related to ongoing construction projects on campus. Are you interested in finding out what projects are planned? Click the link for Advertised Bids  to find the list of projects bidding soon.  There you’ll be able to find basic information about the project and a schedule of dates leading up to the bid opening.  Also, pre-bid meetings and bid openings are open to the public.  You have a standing invitation to attend.  Please note that some bid openings are rescheduled by addendum and may not take place on the originally scheduled date and time.

We’re Going Paperless!

Starting in December, construction projects bid at the University will utilize an electronic system for the submission of pay applications and change order request approval forms (“CORAFs”).  Contract Administration has partnered with Construction Administration and Financial Affairs Information Technology in the development of the eCORAF and ePayApp.  This is part of the continuing effort to increase efficiency and provide better service.

Currently, both pay applications and CORAFs are processed via hard copies and original signatures. construction worker w laptopWith contractors and architects in home offices throughout the state, delays are a given as documents travel from one signer to the next. In addition, UA approvers are often in different buildings or jobsite trailers, so more time passes as forms move from one location to the next through campus mail or hand delivery. This has a real impact on projects when contractors must wait for approval to perform additional work or front costs until their next payment.

With these new electronic systems, documents will move instantly from one signer to the next. Contractors will benefit from improved cash flow and faster approval for change order work. Each system is designed to be user friendly and resemble the paper forms with which our partners are already familiar. The eCORAF and ePayApp will also record historical data for cost tracking and comparison purposes. This should allow UA to better access and evaluate change order proposals based on previous costs for similar work.